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Inventory Specialist in Eden Prairie, MN at Anagram

Date Posted: 9/22/2022

Job Snapshot

Job Description

Job description

$$ Sign on Bonus!!

Anagram leads the world in making balloons fun with consumer-inspired - and inspiring - product development, industry-expanding innovation and strong, value-added partnerships.
We proudly offer many products you'll only find with an Anagram label. Our dedicated-to-the joy employees are focused on creating the best product and the biggest smiles possible.
At Anagram, we strive to create joy, on purpose, every single day.


The purpose of this SOP is to provide a clear-cut set of daily duties for the inventory specialist. This procedure will lay out in detail the expectation for the upkeep of both the physical parts room and the records kept in our CMMS system. This job function is critical to not only the success of the maintenance department but to Anagram as a whole.

CMMS Ordering: 

Each morning requisitions will be generated before 9:00am. After requisitions are generated each one will be verified for the following.

1. The quantity on hand matches what’s in MP2.

2. The reorder point is set along with the reorder quantity.

3. Verify that the usage matches the frequency of the order so that we are not keeping to many on hand or ordering it to frequently.

4. Ensure that the vendor is listed along with all pertinent information.

5. Verify that the cost is on the requisition, if not make note of it so that it gets corrected on the PO.

6. Verify that there is a photo of the item under attachments and in the case of machined parts make sure there is also a drawing.

7. Verify that the account codes and where used are correct and that the manufacturer is listed.

8. Examine the order to see if it is a stock item, an item requested by a mechanic, or an item on a specific work order.

9. If an item is rushed shipped ensure that is communicated to all necessary parties via email.

10. Verify that the lead time is recorded for all stock items. And that the usage and ordering levels correspond. This is done to ensure that we have a sufficient quantity on hand.


Orders should be received in promptly when they arrive at the shop. Special items not in inventory must have the price relayed to the maintenance mechanic or the inventory specialist must add them to the workorder. This task should be communicated using email and include PO numbers and work order numbers and include the maintenance manager and supervisor. When receiving items verify the count and on hand quantity along with the information contained in MP2, such as part number vendor and price. Once the item is received it should be promptly put away or given to the maintenance mechanic who requested it. If questions arise or there are issues the should be brought to the maintenance manager and supervisors’ attention. When communicating with purchasing or vendors copy in both the maintenance manager and supervisor always. If you speak with purchasing always follow up with an email afterword’s copying in the maintenance manager and supervisor. Verify that the lead time is consistent with what is listed in MP2.

Parts Crib: 

The parts crib should be kept clean and orderly. The crib should be secured, and the door should not be propped open. Items needing rebuild or repair should be sent out promptly using an ATS These items should also be listed on a service PO with all vendor information and a timeline. When the item is received back all paperwork should be scanned and attached. New items should be added to the system promptly and all pertinent information should be entered at that time. Once the location is determined a note should be sent out to all maintenance personnel letting them know about the new stock item. As a rule, the Inventory Specialist will spend time each day going through the shelves making sure that items are stacked neatly that labels on the bins, shelves and individual items are neat and legible if not a new label should be made. They will also review work orders to determine if parts were used the day before and if so, is the bin count correct.

Other Duties: 

The Inventory Specialist will also work with the Maintenance Supervisor to go over required parts for upcoming preventative maintenance events. They will determine the needs for items and the Inventory Specialist will gather those items and have them ready for the start of the work. The Inventory Specialist will look at parts usage and provide the Maintenance Manager with a list of the top 5 items used on a quarterly basis by volume and by dollar. The Inventory Specialist will also become proficient in the capabilities of MP2 reporting functions where inventory is concerned.

Job Requirements

Job Requirements:

  • High School Diploma or GED

  • 3+ years of related Tool Crib experience

  • Experience with Auto Cribs and corresponding software a plus

  • Basic mechanical experience a plus

  • Proficient in Microsoft Office programs including Excel

  • Ability to run inventory management software and reconcile the differences in inventory.

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