Job Overview:
Reporting to the Director of Talent Acquisition and supporting the corporate Talent Acquisition team, the Talent Coordinator plays a pivotal role in supporting the success of the Team. The role partners with the Recruiters/HR to ensure they are receiving administrative support and that communication and handoff of candidates is facilitated. The role provides administrative, calendar and project support to the head of HR as well as set ups interviews and candidate's schedules, collects feedback. This role is the face of the department to all visitors to the department and projects a service mentality at all time ensuring a positive candidate and new hire experience.
This candidate will be highly organized, service oriented, possess great communication skills, and have the ability to shift gears and multi-task. This person will contribute to building a great organization of talented individuals. This is an amazing opportunity for someone looking to learn the Talent Acquisition space and grow into a Recruitment or HR business partner role.
Core Accountabilities:
- Manage the candidate experience
- Coordinating and scheduling interviews for all candidates in PCHI
- Own and maintain weekly corporate open job reports for corporate and field
- Screen candidates at the associate, supervisor, manager level
- Responsible for creating new requisitions in the recruitment management tool
- File and retrieve documents and reference materials
- Arrange and coordinate meetings and events
- Monitor, screen, respond to and distribute incoming communications
- Liaise with internal staff at all levels, interact with external clients
- Work directly with candidates and hiring managers, arranging schedules and travel for visiting candidates
- Updates candidate/new hire records and job postings
- Provide follow up correspondence to candidates on recruiting status via phone and email
- Track recruiting activities and proofing candidates' status in a weekly flow
- Coordinate post interview debrief meetings and feedback capture
- Handle post-offer process, including: sending out offer letter and benefits overview and new hire kit; coordinates drug testing/background checks for corp candidates
- Send out new hire checklist and termination paperwork via DocuSign.
- Maintain new hire files, business cards, and name plates
- Process associate referrals for corporate and field and communicating to payroll
- Track corporate and field sign on bonuses and communicate to payroll
- Keep track of and file job reqs (after recruiter starts, HR signs)
- Reimbursement of candidate expense
- Receive, code, keep track of, and submit all invoices for the HR Department
- Balance HR Credit Card, keep track of HR expenses
- Keep track of all temp workers and cost, distribute information to executives and HR.
Competencies Required:
- Strategic Positioner
- HR Innovator and Integrator
- Recruiting Systems
