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Senior Purchase Order Specialist in Woodcliff Lake, NJ at Party City Corporation

Date Posted: 11/18/2022

Job Snapshot

Job Description

As part of the Inventory Optimization team, the Sr. PO Specialist is responsible for managing the purchasing and communication of inventory order status to ensure Retail, Wholesale, Franchise and eCommerce teams can effectively execute strategies to meet or exceed sales, margin, inventory turn and service objectives. Primary responsibilities include generating and maintaining accurate purchase orders, vendor partnership to work through necessary PO changes, and the resolution of any vendor or system issues identified through reporting.



Responsibilities and Duties:

  • Lead and support the work of the PO Specialist
  • Provide guidance, training, and support to the PO Specialist
  • Issue and maintain purchase orders across PCHI within the BPCS system - including owned manufacturing, internally sourced, and 3rd party/market buys
  • Manage issue resolution for Western Hemisphere & Domestic vendors, post PO confirmation
  • Partner with Asia Merchandising Team (AMT) to resolve any issues with sourced vendor PO’s
  • Review Purchase Order Acknowledgement report and follow-up with vendor partners as necessary
  • Conduct Purchase Order audits via the Business Planning and Control System (BPCS) system
  • Confirm vendor set-up with data management teams
  • Elevate item data inaccuracies to resolve failed purchase orders
  • Research and resolve Relex generated email reports in timely fashion
  • Partner with Demand Analysts and Sourcing to understand supply chain lead-times as inputs to purchase order management
  • Provide weekly updates to Inventory Planners regarding shipment issues, quality control issues, failed testing, etc.
  • Share updates with Seasonal Retail Inventory team regarding in stock dates and impact from delayed shipments
  • Communicate information to respective Retail pods, supporting new product sets or seasonal items to ensure teams can appropriately plan for late arriving items
  • Develop customized reporting for purchase order visibility
  • Identify shipping issues and recommend solutions
  • Work with cross functional teams to ensure accurate and timely delivery dates
  • Generate weekly reporting for dissemination to appropriate team members

Job Requirements

  • Bachelor’s degree or equivalent experience
  • Prior experience in retail environment preferred
  • Strong organizational and time management skills
  • Ability to handle multiple priorities and adapt to shifting priorities in a fast-changing environment
  • Able to maintain and build effective relationships with cross-functional team
  • Communicate effectively with team and cross-functional partners
  • Capability to prioritize tasks in a fast-paced environment
  • Experience & proficiency with Microsoft Office, Excel, and PowerPoint

Expected Salary Range: $64,000- $78,000

The salary range offered for this position is a good faith description of the expected salary range this role will pay. PCHI reserves the right to pay more or less than the stated range based on a variety of factors such as experience, geography, etc

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